Files people can
actually find.

Storage design and management covering where files live, how quickly people can find and retrieve them, what it costs to keep them, and what happens when someone deletes the wrong thing. It ranges from a single office on one file share to multi-site organisations juggling CAD drawings, media, and twenty years of documents.

It depends on the files and the people. SharePoint and OneDrive suit documents, collaboration, and anyone working outside the office. A local file server or NAS still makes sense for very large files that are edited in place, such as CAD assemblies and video, where working across the internet is slow no matter how good the connection. Plenty of organisations should run both, with a clear rule about what goes where.

Large engineering and design files need to be read and written locally to be workable, so the usual answer is fast local storage with synchronisation or replication behind it, rather than putting them straight into a cloud document library. Version control matters more here than anywhere else, because two people saving over the same assembly is a genuinely expensive afternoon.

Tiering. Most organisations keep everything on their fastest and most expensive storage because moving it feels like risk. Archive tiers cost a fraction of that, and material can stay indexed and searchable while it sits there. The exercise is working out what has genuinely not been touched, agreeing a rule, and applying it automatically rather than as a project someone does once.

It varies by record type, and the periods are set by different pieces of legislation. Seven years is the figure most people remember, and it is the right answer for a lot of financial records, but employment, health and safety, and industry-specific records carry their own requirements, and personal information under the Privacy Act should not be kept longer than you need it. We help you write a retention schedule that reflects the obligations that apply to you, then apply it automatically. For a binding view on your specific obligations, take advice from your accountant or lawyer.

No, and assuming it is has cost people a great deal. Synchronisation copies changes, including the change where a file was encrypted by ransomware or deleted by mistake. Version history helps and buys you a window, but a real backup is a separate copy, on a separate system, with its own retention, that has been tested by actually restoring from it.

Yes, and we do it without a big-bang reorganisation that strands people. We analyse what is actually being used, agree a target structure, then move material in stages with redirects and communication so nobody loses a morning hunting for a folder. The dead material usually comes out to more than half.

We quote after scoping rather than before. Anyone pricing this work without looking at your environment is guessing, and the guess is rarely in your favour. Scoping itself is quick, and we tell you what it costs before we start it.

A first conversation takes about half an hour and costs nothing. Scoping is usually a week or two of our time depending on the size of the environment, and we agree the delivery dates with you before anything is booked in.

Yes, and it is common. We are happy to work as an extra pair of hands under your internal team, or alongside an incumbent provider on a defined piece of work. We will set out in writing where the responsibilities split, so nothing falls between us.

No. This can be delivered as a standalone piece of work for an organisation we have never worked with before, or folded into a managed agreement if you already have one with us. Plenty of clients use us for one thing and keep everything else where it is.

Our team is based in Auckland and we attend sites across the wider region. Most of this work is delivered remotely, so we support organisations throughout New Zealand, and we will say up front where being on site genuinely matters.

Named people, not a queue. You get a lead who knows your environment and stays with it, which is the difference between explaining your business once and explaining it every time you make contact.

You keep the documentation regardless, and anything registered in your name stays in your name. Whether we stay involved is your call. Some clients take it in house from there, others move it onto an ongoing agreement with us. We would rather you left cleanly than stayed because leaving was difficult.