Stop paying for
what you left behind.

Licence management reconciles what you are billed for against what you actually use, and keeps the two aligned as people join and leave. It is for organisations whose subscription spend has grown faster than their head count.

More than they expect, and the pattern is consistent: licences still assigned to people who left, everyone on the same premium tier regardless of role, two tools doing one job because different teams bought separately, and annual renewals that rolled over unexamined. We would rather find your actual number than quote an industry figure at you, and the first reconciliation usually pays for the engagement.

Nothing, unless someone acts. The licence keeps billing until it is unassigned, which is why leaver licences are the most common source of waste we find. The correct process is to convert the mailbox to a shared mailbox or apply a retention hold so the data is preserved, then release the licence. Done properly you keep the information and stop the charge, which most organisations assume is a trade-off and is not.

It depends entirely on the product, and getting it wrong is how organisations end up in an audit. Most modern subscriptions are per named user with an allowance of several devices for that same person. Sharing one account between two staff is almost always a breach, and it is also poor security practice, since you lose any ability to tell who did what.

Major vendors periodically ask customers to demonstrate that their usage matches their licensing, and the settlements can be substantial. You should not be worried if you hold a current reconciliation and can produce entitlement records. You should be worried if nobody can say with confidence how many installations exist. Maintaining the record is far cheaper than reconstructing it under a deadline.

Yes. We keep the calendar, flag each renewal ahead of its notice period with a recommendation, and negotiate where there is room. The value is rarely one big saving. It is that no renewal ever passes unexamined, which over a few years is a meaningful number.

We quote after scoping rather than before. Anyone pricing this work without looking at your environment is guessing, and the guess is rarely in your favour. Scoping itself is quick, and we tell you what it costs before we start it.

A first conversation takes about half an hour and costs nothing. Scoping is usually a week or two of our time depending on the size of the environment, and we agree the delivery dates with you before anything is booked in.

Yes, and it is common. We are happy to work as an extra pair of hands under your internal team, or alongside an incumbent provider on a defined piece of work. We will set out in writing where the responsibilities split, so nothing falls between us.

No. This can be delivered as a standalone piece of work for an organisation we have never worked with before, or folded into a managed agreement if you already have one with us. Plenty of clients use us for one thing and keep everything else where it is.

Our team is based in Auckland and we attend sites across the wider region. Most of this work is delivered remotely, so we support organisations throughout New Zealand, and we will say up front where being on site genuinely matters.

Named people, not a queue. You get a lead who knows your environment and stays with it, which is the difference between explaining your business once and explaining it every time you make contact.

You keep the documentation regardless, and anything registered in your name stays in your name. Whether we stay involved is your call. Some clients take it in house from there, others move it onto an ongoing agreement with us. We would rather you left cleanly than stayed because leaving was difficult.